December 2025 Board Meeting minutes

Warner Creek Board Meeting – Minutes

December 10, 2025

Call to order @ 7:03PM

Attendance:  Colleen O’Toole, Megan Kloustin, Bob Stanfield, Sarah Fabian, Jeff Leonard (Pinnacle)

Absent: Nöel Quiton, Anh Le

Approval of previous meeting minutes 

• Approved unanimously 

President’s Report (Megan)

• Neighbor who received courtesy violation notice remedied issue. Jeff will communicate with the neighbor to close out courtesy violation.

• Basketball hoop storage concern has resurfaced, with complaining neighbor threatening to sue. Megan suggested new policy to clarify this for neighbors and make board enforcement (or lack of) clearer as well. First need to determine ownership of cul de sac islands; Megan to follow up.

Treasurer Report (Colleen) 

• Jeff has not yet received 2025 Financial Records from Compass but expects to Monday and will share out with board.

• Board confirmed that dues are payable May, depending on Annual Meeting date, and the amount will remain the same for 2026 ($250)

Committee Updates

• ABR: (Megan) No submissions 

• Activities: Megan, Chair

  • Dec Cookies event went well / had good turnout. 

  • 2025 came in ~$800 under budget

• Parks: Bob

  • Bob to determine sidewalk snow removable timing with Kevin's

• Welcome: (Megan) No updates

• Website: Megan/Bob

  • Website updated to replace all Compass mentions with Pinnacle information

  • Link will be added to Helpful Information for residents to report streetlight outages (not HOA owned)

• Pinnacle: 

  •  Jeff reported he will pick up files/Association property at Compass next week, including final disbursement from bank accounts.

  • Jeff said if there is a need for lawn/snow maintenance prior to an event, Kevin's can be emailed and will take care of it

New Business

Lawsuit fees: from recent dismissed lawsuit, these were much higher than expected. Lawyer (Dan) suggested a by-law amendment to recover these costs. Board approved a motion to engage lawyer to create this amendment, to be able to more responsibly manage Association funds and discourage frivolous lawsuits. Plan would be to have this amendment ready for vote at Annual Meeting.

Pinnacle: fully onboard. There is an online portal for paying dues/fees. Link will be sent to neighborhood ahead of annual fees. There is a $3.50 fee to pay via credit card. It is free to pay with ACH.

Frontier Fiber: they reached out for approval to install fiber in neighborhood in 2026. Board discussed proposal and came up with additional questions for follow up. Megan to provide answers and other details via email or in future meetings before a vote is called.

The meeting was adjourned at 8:10pm. Next meeting is 1/14/26.

November 2025 Board Meeting minutes

Warner Creek Board Meeting – Minutes

November 12, 2025

Call to order @ 7:05PM

Attendance:  Sarah Fabian, Megan Kloustin, Bob Stanfield, Anh Le

Absent: Colleen O’Toole, Nöel Quiton

Approval of previous meeting minutes 

• Approved unanimously 

President’s Report (Megan)

• Pinnacle transition  – There were duplicate transactions noticed posted by Compass.  On further investigation by Jeff, these transactions were just posted twice and not charged twice.

• (From AI summary) The president presented new documentation processes for board transitions, including protocols for new board members, officers, and committee chairs, which she will share with the full board for review.

• Lawsuit costs – Discussed the large legal bill of $10,500 from the homeowner Lawsuit.  The board briefly discussed proposing a bylaw change that would compel anyone who sues the HOA to shoulder the financial burden if the lawsuit is lost, but ultimately the board tabled this discussion.

Treasurer Report (Colleen) – No Report

Committees Updates

• ABR: Anh, Chair – Nothing new to report.

• Activities: Megan, Chair  – Fall festival went well, will hold the Cookies/Coco with Santa on 12/7.

• Parks: Bob, Chair – Discussed mulching leaves in the park vs complete removal. The chair also mentioned that we need a new sign at the park entrance for park rules.  Bob will research signs and the content/location and propose it to the board.

• Welcome: Nothing new

• Website: Megan/Bob – Bob will update references to Pinnacle and include the company’s logo closer to the transition..

New Business

(From AI) Megan and Bob discussed updating management company mentions, with Bob agreeing to handle it. They also talked about obtaining a Pinnacle logo from Jeff and Megan sharing a new horizontal version of their neighborhood logo. Megan then presented a proposal for power washing services, including benches and tables, with a quote of $50 per bench and $100 per table. They decided to gather additional quotes for comparison before making a decision, with action potentially taken in the spring.

Community Transparency on Data Center

(From AI) (Edited by Bob) Megan discussed sharing information about a proposed data center with the community, and the board agreed it was appropriate to inform residents without taking a stance. They decided Megan would send out the information, framed as community transparency, before the upcoming hearing. 

Park Rules and Board Updates

(From AI)(Edited by Bob) Bob and Megan also discussed updating the park sign, agreeing to replace it with a simpler design that includes only the website address to ensure it remains current.The board discussed updating park rules signage, with Bob suggesting simplification and emphasizing the "no dogs" rule due to safety concerns for children. Megan shared an update on a neighborhood dispute involving a "Basketball Hoop" situation, which was resolved after Public Safety intervention. The group also reviewed preparations for the upcoming annual meeting, including plans to improve board election transparency and communication processes, with Megan presenting new nomination forms and documentation about board responsibilities.

The meeting was adjourned at 7:47pm.  Next meeting is 12/10/25.

October 2025 Meeting Minutes

Warner Creek Board Meeting – AGENDA

October 8, 2025

Call to order @ 7:09PM

Attendance:  Sarah Fabian, Megan Kloustin, Bob Stanfield, Anh Le, Nöel Quiton

Absent: Colleen O’Toole

Approval of previous meeting minutes 

• Approved unanimously 

President’s Report (Megan)

• Lawsuit Status – The board received notice from our legal counsel, Dan Troyka, that the lawsuit was dismissed “with prejudice” meaning they cannot sue us for the same issue again. Per Dan, we are unable to recoup our legal fees.

• Neighbor Noise/Basketball Hoop Complaint – President briefed the board on this issue.  Resident is complaining that kids playing in the street are disturbing them. The president has contacted public safety about the issue. Public safety advised her to file a complaint, and Megan will follow through. Megan has received a large amount of emails from the complainant.

• ABR Process Update – Megan walked Anh, Becky, and Nöel through the new ABR process.  She will brief the remaining ABR members Thursday 10/9. Rollout to the neighborhood will follow.

• Compass-Pinnacle Transition Status – This transition is going well, and we are on track for a transition at the end of November.

Treasurer Report (Colleen) – No Report

Committees Updates

• ABR: Anh, Chair – The ABR approved one roof replacement request. Even though a decision is not required by the ABR, Anh felt it appropriate to exercise the process.

• Activities: Megan, Chair  – Two more food trucks left. Fall festival is coming up!  Megan will send out food truck survey to the entire neighborhood.

• Parks: Bob, Chair – Trees and benches are in.  We will continue to water the trees until November.

• Welcome: Megan on behalf of Courtney, chair – They have not been sent notice of any new neighbors via Compass.

• Website: Megan/Bob – Will update references to Pinnacle close to the transition.

New Business

Nöel asked if the board objected to her removing buckthorn in the South park near her property line.  The board did not object, rather, encouraged her to proceed.

The meeting was adjourned at 7:39pm.