August Update

"Meet and Eat" Food Truck Events:

Pita Delite - Thursday 8/4, 5-7

Briskets & Biscuits - Tuesday 8/16, 5-7pm

Food Truck Finale for 2022: Little Caesars & Kona Ice (with a bounce house for all ages) - Wednesday 9/7, 4:30 - 8pm

Brought to you by our activities committee

WCHA Policy -- Last week, the board passed a policy for taking action on bylaw violations. Our new policy will give you and the board more options for responding to an alleged violation, including a full appeal process. You will all receive a copy of the new policy mid August.

Park Maintenance -- We have approved a contract to fix up the playground/local park. This includes replacing all the mulch under the bigger set to fix the thistle problems. Contractors will also be digging under the toddler swings to add mulch/stone. They will also sand and stain the yellow play structure . All of the wood borders around all the playground equipment will be replaced. The baseball backstop will be fixed. This will be happening the week of August 8th, and may involve temporary closure of the play structures.

Trash pickup-- If you have trash that will not fit in the container provided, you must call Republic Waste services prior to putting it on the curb. Their number is 800-878-4626. Do not leave trash in your driveway or on the curb after trash day.

6/1/2022 Meeting Minutes:Attendance: Chris, Bob, Anh, Colleen, John, EricCommittees UpdatesTre

6/1/2022 Meeting Minutes:

Attendance: Chris, Bob, Anh, Colleen, John, Eric

Committees Updates

• Treasurer -- Colleen

  • Colleen may be absent at the annual meeting

  • Anh volunteers to give the report if Colleen isn’t present

• ABR – John

  • ABR has been approving applications

  • Due to how the application process is managed by Compass, not all members of the ABR are able to cast a vote on any individual application

    • John requested Compass to set up the application to give a 72 hour grace period so that all ABR members can vote and comment.

• Welcome -- Liz (not present, no discussion)

• Activities -- Liz (not present, no discussion)

• Parks (Bob)

  • Local Park - Inspection complete. Schedule for adding mulch?

  • Bridge committee– Reschedule June 12th 3pm

  • Entrance sign fixed (I also fixed day/night sensor)

  • South Park weed treatments scheduled

• Website update – Chris

  • Took ownership of blog section, posting monthly updates, meeting minutes

Old Business

• Annual meeting June 13th

  • Who is running for the board?

  • Zoom will be run by Chris

  • Due to red COVID level (per CDC), we may not be allowed to do the meeting at the Pittsfield Town Hall

    • Backup plan is to do the park

• Follow up – property that has heavily overgrown and unkempt foliage

  • Bob reached out and the homeowner removed weeds by the sidewalk. Yard is still overgrown - Bob will reach back out.

• Code of Ethics 2.0

  • Anyone want to draft a new one?

    • John volunteers, Colleen does as well

      • (Colleen wrote the initial one)

    • Discussion of policy vs. ethics

      • Ethics - behavior

      • Policy - actions

New Business

• Meeting frequency – propose every other month after Annual meeting

  • May have new board members

  • Meet in person at least twice a year

  • Unanimously passes

May Meeting Minutes

• Attendance: John, Bob, Liz, Chris, Eric, Stacey Sherrille (from Compass)

• Prior minutes approved

• Discussion proposed by Eric regarding a property that has heavily overgrown and unkempt foliage

  • Eric proposes getting Compass involved

  • Chris & Bob propose a less formal discussion w/homeowner that doesn’t involve lawyers or Compass

  • Bob proposes motioning this item as it was not on the agenda

• No welcome committee update

• Activities committee:

  • At Easter Egg hunt, several parents proposed a celebration once school is out

• Parks committee:

  • Inspection was conducted, several items of concern

    • Playground mulch/gravel depth incorrect

      • For example no fall protection under swing area

    • Wooden playstructure needs to be sanded, sealed with non toxic item

  • One company quote was $13,700 to bring park fully up to code

  • John mentions that fabric on backstop(s) needs to be replaced

    • Bob mentions this may have been fixed, a board member will go out and evaluate

  • More bids will come in for the park repairs; $6500 was initially budgeted

• Bridge committee rescheduled for 5/15 3 PM [Note from Chris: After this meeting, this date was rescheduled to 6/12 at 3pm. For the sake of accurate meeting minutes, the original date proposed during this meeting is above]

  • Bob will send this email out as the secretary email is being marked as spam

  • Chris will open a support ticket with Google

• Entrance sign progress moving, Compass was told that the light would be repaired today

• Bob sets motion to set dues to $225/year

  • Looking for any positive news to give homeowners

  • No selective discount per our lawyer, just $225 ($25 less than current dues)

    • (effectively making the $25 meeting discount permanent moving forward)

  • We will discuss further with Colleen to ensure that this does not put us in a financial bind

• Chris will take ownership of the website, [Liz will help as needed].

Discussion regarding next meeting

• John will schedule meeting at Pittsfield

• Annual meeting:

  • Voting will be in person by direct homeowner or proxy only

  • Zoom will count for attendance, but no voting component. Zoom users will have to find a proxy ahead of time.

  • Letters must be sent out by May 8th to comply with 30 day notice

• Next meeting proposed to be hybrid in person & Zoom

  • John and Eric will likely be remote

• Code of Ethics 2.0

  • Ideas proposed by John were to ensure language that required board members to be fully compliant and exemplary with regards to the bylaws

  • Chris proposed amending line 5 for conflicts of interest to require board members to recuse themselves from such conflict

  • John proposed new language to mandate board members to clarify that they are speaking for themselves whilst on social media

  • Code of Ethics 2.0 will be taken to email

• Fencing policy:

  • Attorney hasn’t approved any language

  • Postponing until after annual meeting

Fencing, trash, landscaping policy to be coded into language