May Meeting Minutes
Attendance: John, Bob, Liz, Chris, Eric, Stacey Sherrille (from Compass)
Prior minutes approved
Discussion proposed by Eric regarding a property that has heavily overgrown and unkempt foliage
Eric proposes getting Compass involved
Chris & Bob propose a less formal discussion w/homeowner that doesn’t involve lawyers or Compass
Bob proposes motioning this item as it was not on the agenda
No welcome committee update
Activities committee:
At Easter Egg hunt, several parents proposed a celebration once school is out
Parks committee:
Inspection was conducted, several items of concern
Playground mulch/gravel depth incorrect
For example no fall protection under swing area
Wooden playstructure needs to be sanded, sealed with non toxic item
One company quote was $13,700 to bring park fully up to code
John mentions that fabric on backstop(s) needs to be replaced
Bob mentions this may have been fixed, a board member will go out and evaluate
More bids will come in for the park repairs; $6500 was initially budgeted
Bridge committee rescheduled for 5/15 3 PM [Note from Chris: After this meeting, this date was rescheduled to 6/12 at 3pm. For the sake of accurate meeting minutes, the original date proposed during this meeting is above]
Bob will send this email out as the secretary email is being marked as spam
Chris will open a support ticket with Google
Entrance sign progress moving, Compass was told that the light would be repaired today
Bob sets motion to set dues to $225/year
Looking for any positive news to give homeowners
No selective discount per our lawyer, just $225 ($25 less than current dues)
(effectively making the $25 meeting discount permanent moving forward)
We will discuss further with Colleen to ensure that this does not put us in a financial bind
Chris will take ownership of the website, [Liz will help as needed].
Discussion regarding next meeting
John will schedule meeting at Pittsfield
Annual meeting:
Voting will be in person by direct homeowner or proxy only
Zoom will count for attendance, but no voting component. Zoom users will have to find a proxy ahead of time.
Letters must be sent out by May 8th to comply with 30 day notice
Next meeting proposed to be hybrid in person & Zoom
John and Eric will likely be remote
Code of Ethics 2.0
Ideas proposed by John were to ensure language that required board members to be fully compliant and exemplary with regards to the bylaws
Chris proposed amending line 5 for conflicts of interest to require board members to recuse themselves from such conflict
John proposed new language to mandate board members to clarify that they are speaking for themselves whilst on social media
Code of Ethics 2.0 will be taken to email
Fencing policy:
Attorney hasn’t approved any language
Postponing until after annual meeting
Fencing, trash, landscaping policy to be coded into language