South Park Bridge Committee 6/12/22

We had 7 persons attend a strategy session regarding the south park bridge. 3 board members were present (Chris, John, Bob) and 4 residents. We reviewed the site and the options and decided that option 4 was preferred.

It should be noted that two of the homeowners were opposed to building any sort of bridge in the South Park, however the rest generally supported a bridge. They recommended that we survey the community at the annual meeting.

South Park Bridge

Options

#1 Hire Contractor to install pedestrian bridge. Approximate cost $20,000

#2 Install Culvert. Backfill soil over the top. Approximate cost – Unknown

#3 Contractor does site prep, which includes removing vegetation, leveling the area and installing the foundations. Homeowners assemble the bridge. Cost less than $10,000

#4 Homeowners install entire bridge. This includes site prep with skid steer and tree removal, along with foundation installation. Approximate cost $5,000.

#5 Install temporary bridge using 5 gal buckets and concrete as foundations. Cost less than $300. See how much use it gets.

#6 Do nothing. Trails will end at creek. Cost = $0.00

Zoom Information for the annual meeting

Hello everyone, below is the information for the annual meeting:

- The meeting is on Monday, June 13th at Pittsfield Township hall; check-in is at 6:30 PM.

- The link to join the Zoom meeting is here:

https://umich.zoom.us/j/98152230034 - Upon joining, you will be asked to enter a password. The password is wc2022 - If you don't have a computer available to you, you can call 1-646-876-9923 from any phone, and enter the meeting ID 981 5223 0034 - When you join, you will be muted. Please remain muted for the duration of the meeting to reduce background noise. We will allow for questions at the end of the meeting, at which point you can unmute to ask when called upon, or post a question in the text chat. - When you join, you'll be able to click on the Chat button to open the chat. Please do this, then select me (Chris McDonald) from the dropdown, and send me your name & address so we can mark you as having attended. The interface will look like this:

- Unless any technical issues arise, the intent is to record the meeting and post it on the website afterward, at https://www.warnercreek.org/blog . Keep in mind that the only way for attendance to count is to join the meeting as it is live. (And this is the part where I congratulate you for finding the blog!) Let me know if you have any questions. Thanks! - Chris

May Meeting Minutes

• Attendance: John, Bob, Liz, Chris, Eric, Stacey Sherrille (from Compass)

• Prior minutes approved

• Discussion proposed by Eric regarding a property that has heavily overgrown and unkempt foliage

  • Eric proposes getting Compass involved

  • Chris & Bob propose a less formal discussion w/homeowner that doesn’t involve lawyers or Compass

  • Bob proposes motioning this item as it was not on the agenda

• No welcome committee update

• Activities committee:

  • At Easter Egg hunt, several parents proposed a celebration once school is out

• Parks committee:

  • Inspection was conducted, several items of concern

    • Playground mulch/gravel depth incorrect

      • For example no fall protection under swing area

    • Wooden playstructure needs to be sanded, sealed with non toxic item

  • One company quote was $13,700 to bring park fully up to code

  • John mentions that fabric on backstop(s) needs to be replaced

    • Bob mentions this may have been fixed, a board member will go out and evaluate

  • More bids will come in for the park repairs; $6500 was initially budgeted

• Bridge committee rescheduled for 5/15 3 PM [Note from Chris: After this meeting, this date was rescheduled to 6/12 at 3pm. For the sake of accurate meeting minutes, the original date proposed during this meeting is above]

  • Bob will send this email out as the secretary email is being marked as spam

  • Chris will open a support ticket with Google

• Entrance sign progress moving, Compass was told that the light would be repaired today

• Bob sets motion to set dues to $225/year

  • Looking for any positive news to give homeowners

  • No selective discount per our lawyer, just $225 ($25 less than current dues)

    • (effectively making the $25 meeting discount permanent moving forward)

  • We will discuss further with Colleen to ensure that this does not put us in a financial bind

• Chris will take ownership of the website, [Liz will help as needed].

Discussion regarding next meeting

• John will schedule meeting at Pittsfield

• Annual meeting:

  • Voting will be in person by direct homeowner or proxy only

  • Zoom will count for attendance, but no voting component. Zoom users will have to find a proxy ahead of time.

  • Letters must be sent out by May 8th to comply with 30 day notice

• Next meeting proposed to be hybrid in person & Zoom

  • John and Eric will likely be remote

• Code of Ethics 2.0

  • Ideas proposed by John were to ensure language that required board members to be fully compliant and exemplary with regards to the bylaws

  • Chris proposed amending line 5 for conflicts of interest to require board members to recuse themselves from such conflict

  • John proposed new language to mandate board members to clarify that they are speaking for themselves whilst on social media

  • Code of Ethics 2.0 will be taken to email

• Fencing policy:

  • Attorney hasn’t approved any language

  • Postponing until after annual meeting

Fencing, trash, landscaping policy to be coded into language