November 2025 Board Meeting minutes

Warner Creek Board Meeting – Minutes

November 12, 2025

Call to order @ 7:05PM

Attendance:  Sarah Fabian, Megan Kloustin, Bob Stanfield, Anh Le

Absent: Colleen O’Toole, Nöel Quiton

Approval of previous meeting minutes 

• Approved unanimously 

President’s Report (Megan)

• Pinnacle transition  – There were duplicate transactions noticed posted by Compass.  On further investigation by Jeff, these transactions were just posted twice and not charged twice.

• (From AI summary) The president presented new documentation processes for board transitions, including protocols for new board members, officers, and committee chairs, which she will share with the full board for review.

• Lawsuit costs – Discussed the large legal bill of $10,500 from the homeowner Lawsuit.  The board briefly discussed proposing a bylaw change that would compel anyone who sues the HOA to shoulder the financial burden if the lawsuit is lost, but ultimately the board tabled this discussion.

Treasurer Report (Colleen) – No Report

Committees Updates

• ABR: Anh, Chair – Nothing new to report.

• Activities: Megan, Chair  – Fall festival went well, will hold the Cookies/Coco with Santa on 12/7.

• Parks: Bob, Chair – Discussed mulching leaves in the park vs complete removal. The chair also mentioned that we need a new sign at the park entrance for park rules.  Bob will research signs and the content/location and propose it to the board.

• Welcome: Nothing new

• Website: Megan/Bob – Bob will update references to Pinnacle and include the company’s logo closer to the transition..

New Business

(From AI) Megan and Bob discussed updating management company mentions, with Bob agreeing to handle it. They also talked about obtaining a Pinnacle logo from Jeff and Megan sharing a new horizontal version of their neighborhood logo. Megan then presented a proposal for power washing services, including benches and tables, with a quote of $50 per bench and $100 per table. They decided to gather additional quotes for comparison before making a decision, with action potentially taken in the spring.

Community Transparency on Data Center

(From AI) (Edited by Bob) Megan discussed sharing information about a proposed data center with the community, and the board agreed it was appropriate to inform residents without taking a stance. They decided Megan would send out the information, framed as community transparency, before the upcoming hearing. 

Park Rules and Board Updates

(From AI)(Edited by Bob) Bob and Megan also discussed updating the park sign, agreeing to replace it with a simpler design that includes only the website address to ensure it remains current.The board discussed updating park rules signage, with Bob suggesting simplification and emphasizing the "no dogs" rule due to safety concerns for children. Megan shared an update on a neighborhood dispute involving a "Basketball Hoop" situation, which was resolved after Public Safety intervention. The group also reviewed preparations for the upcoming annual meeting, including plans to improve board election transparency and communication processes, with Megan presenting new nomination forms and documentation about board responsibilities.

The meeting was adjourned at 7:47pm.  Next meeting is 12/10/25.