February 2023 Meeting Minutes
Warner Creek Board Meeting
Feb, 2 2023
AGENDA
Call to order
Attendance: Chris, Bob, John, Megan, Colleen, Anh
Absent: Eric (meeting conflict)
Approval of previous meeting minutes
President
Discussion with legal date
Megan, Chris sent out survey results! Good work!
Survey feedback - was generally positive, one resident was concerned about data being shared with third party companies
All surveys were returned without any personally identifying information, so there wasn’t any mechanism by which data could have been leaked
Per the advice of Compass, John proposes changing the number of board positions to seven
Bob seconds
Approved unanimously
Chris/Megan need Compass to send notice when resident moves out and new resident moves back in, so email list can be updated
Discussion regarding end of Compass contract:
Need to research alternative platforms to act as a self-managed resident portal, to share the workload
Compass doesn’t build their own platform, contracts the same platforms we can use
Need to continue with Compass through annual meeting
May 3rd is 90 days
Annual meeting prepped in April
Committees Updates
Treasurer -- Colleen
New Budget - Compass didn’t send requisite information
Colleen is having to contact Compass 4 or 5 times in a row to get a response
(We the board forgot to send Stacey the Zoom link for tonight’s meeting)
Flag at crosswalk is in disarray, needs to be taken care of
ABR – John
Would like to have trash container guidelines and pictures distributed to residents during next Compass email
We set a policy, we need to distribute this policy to provide guidance
Need a due date
Resident is requesting exception to trailer policy due to external parties requiring compliance
We don’t have an exception process in place
There is an explicit bylaw for trailers
Welcome -- Megan
New welcome committee met with Liz a few weeks ago, have started work on sending out welcome packages
Need more information from Compass for regular roster updates
Activities -- Megan
Many activities are planned! Committee met a few weeks ago
Easter Egg hunt, food trucks (7 scheduled), confirmation of garage sale weekend after Mother’s Day with other 2 subdivisions, Bear Claw Coffee Company will have a food truck for the garage sale!
Parks (Bob)
Handicap swing to be installed
Chris will take lead on getting annual meeting scheduled
Bob motions to end