July 2025 Meeting Minutes

Warner Creek Board Meeting

July 9th, 2025

Meeting minutes

Call to order 7:09pm

Attendance:

Sarah Fabian, Bob Stanfield, Megan Kloustin, Colleen O’Toole 

Approval of previous meeting minutes 

Previous minutes were approved by a unanimous vote.

Presidents report

(From Megan Kloustin email 7/9/25)

- Please use this new collective email address when sending comms to the entire board. This not only includes individual members but the President and Secretary email addresses so all communication is officially stored there regardless of the actual composition of the board.

- If emailing about official board business with anyone, always CC the President and Secretary. Again this is for a record of communication and so an officer is in the loop.

- I will be sharing these recaps post-meeting moving forward. This is in addition to Bob sending out the Official Notes to be approved prior to the next meeting.

- Concrete status: Only 4 residents accepted concrete bids (as of 7/9). Sent a reminder about the discount. Common area work is being done in about 2 weeks.

(Written by Secretary)

• Board meetings were changed to every second Wednesday of the month.  The next board meeting will be August 13th, 7pm.

• President checked google group list vs spreadsheet and ensured both were updated.  All homeowners are accounted for except 4 who do not have emails.

• President completely overhauled the website warnercreek.org to ensure contacts were correct and broken links were removed.

• We need to have a written transition list to ensure the next president and board have a smooth handoff including passwords to google groups, email, and the website.

Committees Updates

• Treasurer – No updates

• ABR – One fence has been approved.

• Welcome – (From Megan for Courtney) 3 new packets made this month.  Courtney is good on stock for welcome items.

• Activities – Garage sale in August, more food trucks coming, Fall Festival date has been decided.

• Parks – Getting ready to plant four trees in the local park.  Have received estimate for benches and will brief to the board at the next meeting.

• Website  — As mentioned in Presidents report has been updated

New Business:

(From president email 7/9/25)

• Zoom Plan: Everyone agreed (a motion was passed) to sign up for our own Zoom account to run meetings. Megan stated that the cost was $160 annually and she would move forward with setting that up. However, this morning I realized it is $160 per person. I think we should minimally get 2 (one associated with President and one with Secretary), which would double the cost. This should probably still be fine financially (Colleen?) but first looking into non-profit pricing which is 50% off. Not sure if that's feasible with our specific status but getting more documentation/details from Compass and will keep you all updated. Not subscribing until I get a clear answer on that.

• We are re-evaluating Compass and looking at a change to Pinnacle (AA-based and approx $250/month cheaper for comparable services). Meeting with Pinnacle next Wed 7/16 at 7pm. Reach out if you'd like to join. Attempting to decide prior to 8/1 to provide Compass 30 days notice before our contract renews for 2 years at a 4% increase on 9/1. Look for a follow-up email on this next week. 

(Below is written by Secretary)

(Nöel Quiton joined at 7:39pm)

- Feral Cat: Nöel briefed the board on the feral cat situation.  She stated that there was a feral cat in the South Park and may be pregnant.  She wanted funding from the board to purchase traps so that the animal could be spayed.  She stated if this situation was not resolved, then we will have a bigger problem in the future.  The board collectively decided that this was not a HOA responsibility.  Noel will handle the trapping/spaying herself. 

• Wedgewood Debris: Resident is being asked to make a formal complaint to President email and will then be provided the Board's official stance on the matter / be provided a way to address. 

Adjourned at 7:47pm