September 2025 Meeting Minutes

Warner Creek Board Meeting – Minutes

September 10, 2025

Call to order @ 7:05PM

Attendance:  Sarah Fabian, Jeff Leonard (Pinnacle Management), Megan Kloustin, Bob Stanfield

Absent: Colleen O’Toole, Anh Le, Nöel Quiton

Approval of previous meeting minutes 

• Approved in a unanimous vote

President’s Report (Megan)

• Lawsuit

Treasurer Report (Colleen absent)

Committees Updates

• ABR: No update.  Megan understood there were no requests to the ABR

• Activities: Megan, Chair

  • Two food trucks left

  • Megan will send out survey for food trucks

  • Fall Festival will be October 26th

• Parks: Bob, Chair

  • J’s tree trimming completed their work at our local park, removing one damaged tree and buckthorn obstructing our sidewalks at the bridge crossing Warner Creek.

  • Benches are ordered.  Expect installation this fall.

  • New trees have been purchased.  Bob will inform Megan so we can mark where to plant the trees.

• Welcome: Megan on behalf of Courtney, chair.  No sales recorded.  Jeff covered their process for informing the board of home sales.

• Website: Megan/Bob

  • Need to change Management company from Compass to Pinnacle.  Bob volunteered to update the website.

New Business

• Introduction: New Management Company (Pinnacle)

  • Jeff: Transition process is going well.  Pinnacle has received funds to open a bank account for WCHA.  Jeff has received other documents from Compass and is on track to transition at the end of November.  Jeff spoke briefly about collecting dues, and we informed him of our timeline.  Pinnacle allows for residents to pay online.

  • There were no further questions for Jeff/Pinnacle from the board.

• Discussion: New ABR Process

  • Google Form (in progress until approved).  Megan briefed the google form.  The form will be filled out by the applicant, and when submitted will go to president@warnercreek.org.  Once the president verifies all the required documentation is present, they will forward the package ABR chair for processing.

Meeting adjourned at 7:46pm

August 2025 Meeting Minutes

Warner Creek Board Meeting Minutes

August 13, 2025

Call to order @ 7:07 pm

Attendance: Sarah Fabian, Bob Stanfield, Megan Kloustin, Colleen O’Toole, Anh Le, Nöel Quiton

Absent:

Approval of previous meeting minutes

Secretary to distribute at least 48 hours prior to meeting, for review Noel moved to approve, Colleen seconded, Approved

President’s Report (Megan)

Lawsuit Status - Hearing set for Sept 17, 10 am; Bob is planning on being there, Sarah can probably be there, Noel might be able to be there.

Treasurer Report (Colleen) - nothing new

Committees Updates

ABR: Anh, Chair - One request for deck

Activities: Megan, Chair -

Parks: Bob, Chair - slabs at park, platt road entrance,

New Benches

Tree Planting Info

Welcome: Megan on behalf of Courtney, chair - no updates

Website: Megan/Bob - no updates

New Business

Proposal: New Management Company (Pinnacle) - Megan spoke to two clients who had really great things to say about Pinnacle and Jeff, nothing negative.

Megan made a motion that she contact Compass and give them 90 days notice to terminate their contract and then contact Pinnacle to hire them as our management company. Noel seconded the motion. After discussion, unanimously passed.

Bob had a question about our legal case. Jeff from Pinnacle is familiar with our lawyer. We have outstanding bills that we will need to settle with Compass related to the lawsuit.

Bob got two quotes for benches - from Midwest and Shields. - The price for Midwest was $11,600, which was less than Shields. Bob proposed to pay for the benches with $8300 from budget and $3000 from reserves. Made a motion to approve the additional funds to purchase benches. Megan seconded; unanimous

Ajourned at 7:34 pm

July 2025 Meeting Minutes

Warner Creek Board Meeting

July 9th, 2025

Meeting minutes

Call to order 7:09pm

Attendance:

Sarah Fabian, Bob Stanfield, Megan Kloustin, Colleen O’Toole 

Approval of previous meeting minutes 

Previous minutes were approved by a unanimous vote.

Presidents report

(From Megan Kloustin email 7/9/25)

- Please use this new collective email address when sending comms to the entire board. This not only includes individual members but the President and Secretary email addresses so all communication is officially stored there regardless of the actual composition of the board.

- If emailing about official board business with anyone, always CC the President and Secretary. Again this is for a record of communication and so an officer is in the loop.

- I will be sharing these recaps post-meeting moving forward. This is in addition to Bob sending out the Official Notes to be approved prior to the next meeting.

- Concrete status: Only 4 residents accepted concrete bids (as of 7/9). Sent a reminder about the discount. Common area work is being done in about 2 weeks.

(Written by Secretary)

• Board meetings were changed to every second Wednesday of the month.  The next board meeting will be August 13th, 7pm.

• President checked google group list vs spreadsheet and ensured both were updated.  All homeowners are accounted for except 4 who do not have emails.

• President completely overhauled the website warnercreek.org to ensure contacts were correct and broken links were removed.

• We need to have a written transition list to ensure the next president and board have a smooth handoff including passwords to google groups, email, and the website.

Committees Updates

• Treasurer – No updates

• ABR – One fence has been approved.

• Welcome – (From Megan for Courtney) 3 new packets made this month.  Courtney is good on stock for welcome items.

• Activities – Garage sale in August, more food trucks coming, Fall Festival date has been decided.

• Parks – Getting ready to plant four trees in the local park.  Have received estimate for benches and will brief to the board at the next meeting.

• Website  — As mentioned in Presidents report has been updated

New Business:

(From president email 7/9/25)

• Zoom Plan: Everyone agreed (a motion was passed) to sign up for our own Zoom account to run meetings. Megan stated that the cost was $160 annually and she would move forward with setting that up. However, this morning I realized it is $160 per person. I think we should minimally get 2 (one associated with President and one with Secretary), which would double the cost. This should probably still be fine financially (Colleen?) but first looking into non-profit pricing which is 50% off. Not sure if that's feasible with our specific status but getting more documentation/details from Compass and will keep you all updated. Not subscribing until I get a clear answer on that.

• We are re-evaluating Compass and looking at a change to Pinnacle (AA-based and approx $250/month cheaper for comparable services). Meeting with Pinnacle next Wed 7/16 at 7pm. Reach out if you'd like to join. Attempting to decide prior to 8/1 to provide Compass 30 days notice before our contract renews for 2 years at a 4% increase on 9/1. Look for a follow-up email on this next week. 

(Below is written by Secretary)

(Nöel Quiton joined at 7:39pm)

- Feral Cat: Nöel briefed the board on the feral cat situation.  She stated that there was a feral cat in the South Park and may be pregnant.  She wanted funding from the board to purchase traps so that the animal could be spayed.  She stated if this situation was not resolved, then we will have a bigger problem in the future.  The board collectively decided that this was not a HOA responsibility.  Noel will handle the trapping/spaying herself. 

• Wedgewood Debris: Resident is being asked to make a formal complaint to President email and will then be provided the Board's official stance on the matter / be provided a way to address. 

Adjourned at 7:47pm