July Meeting Minutes

Edit - these minutes have been confirmed.

Warner Creek Board Meeting Minutes

July 10th, 2024

AGENDA

Call to order

Attendance: Noël, Sarah, Chris, Anh, Colleen,Bob,Megan

Approval of previous meeting minutes - Approved the May meeting minutes

Presidents report

• Resident complaint & escalation regarding 2022 Policies

Committees Updates

• Treasurer - Colleen 

• ABR – Anh – 

• Once application brought before the ABR for egress window installation.

• Welcome – Courtney (via Chris)

• No New updates

• Activities – Megan

• Food Trucks through September

• August 3rd for neighborhood pot luck

• Thanks to Sarah for signs

• Parks – Bob 

• Motion to accept proposal from J’s tree trimming for clearing brush in south park.  Motion was approved for option A which is the $2000 cost

New Business

• Policy Revisits:

• 2022 Sign Policy – Board decided to rescind this policy in a unanimous vote. 

• 2022 Fine Policy – The fine policy remains unchanged.

• 2022 Late Payment Policy – The late payment policy was changed via Colleen’s proposals to charge the $25 late fee one time instead of periodically.  This was brought up during Chris’s motion to revise the late fee policy. The revised policy is interim until some other language is corrected.  The policy passed with one dissenting vote.

• Discussing best way to handle nonpayment in future - avoiding legal fees

• President discussed the desire to avoid unnecessary legal fees.

• Management Company - board member discussion & current status

• Pros and Cons of Compass management.  

• Spoke that using Melissa is probably out as a contractor.  Anh briefed us on American Association Management and their costs (about the same as Compass).  

• Resolved that we would keep management company discussions as a separate effort from board meetings.

• Agenda Discussion – Board worked on new agenda for 2024 meetings.  We dropped from discussion the policies below with an “X”

• 2023 Agenda for reference:

• X Fencing policy 

 2024 Agenda (August moving forward)

• Trash policy

• Rewriting late fee policy

• Park port-a-potty

• Sidewalk bids (Chris work on)

• Management companies 

• Meeting cadence moving forward into the Fall

• Google Calendar Overview

Adjourned at 8:35pm

New Board Meeting - Meeting Minutes

Note: These are unconfirmed until the next time the board meets; in the interest of transparency and timeliness we will begin posting unconfirmed meeting minutes on this blog.

—5/15/24 – Minutes

Started at 7:15pm

Present

Noel Quiton

Megan Kloustin

Anh Le

Chris McDonald

Sarah Fabian

Bob Stanfield

Had introductions – two new members Noel and Sarah.

Discussed Code of Conduct – All agreed to acknowledge the code of conduct via email.  Chris already signed his.

Election by unanimous vote the board was elected:

Chris – President

Megan – Vice President

Bob – Secretary

Colleen (via text message) – Treasurer

Committee chair appointments:

Courtney Crawford – Welcoming

Anh – ABR

Megan – Activities

Bob – Parks

ABR – Noel voiced her desire to be on the ABR.  Since the ABR is fixed at 5 members, Megan stepped down and we voted Noel onto the ABR.  The ABR remains fixed at 5 members.

Meeting adjourned at 8pm.

Annual Meeting - Meeting Minutes

Annual Meeting Minutes May 9, 2024

Call Business Meeting To Order: 7:05 pm

Roll Call: Quorum Met

Board Members Present: Bob, Anh, John, Megan, Colleen, Chris

Compass Management Present: Stacey Sherrille & Mike Taig

Proof Of Notice Of Meeting: Members Raised Hands Noting Meeting Notice

Owners Present: 104 Members Present In Person, Proxy & Via Zoom

1. Secretary Report: Chis read the 2023 Annual Meeting Minutes, made motion to

approve; Bob seconded motion; All In Favor.

2. Pittsfield Township Representation Guest speakers were present; Ritchie

Coleman, Fire Chief & Assistant Fire Chief were present as well as Deputy Police

Chief. Discussion took place regarding crime trends and moving away from crime

mapping. Pittsfield Township will be joining ever-bridge which will replace Nixle. All

residents recommended to sign up for latest crime updates and Pittsfield Township

Notices. Currently there are forty-two uniformed officers in Pittsfield Township with

two additional officers being added to cover retirement of officers. There is

currently a traffic safety unit and Warner Creek will receive extra patrol due to the

many road closures and repairs slated this year. Discussion regarding road

closures on Platt Rd. and Michigan Ave. Reminders regarding fire prevention took

place. New arial equipment has been added to the fire fleet. Strong

encouragement for residents to contact 911 if they do not know how to handle fires

or need emergency assistance. Reminder to all residents to visit the Pittsfield

Township website and monthly bulletin for updates.

3. Presidents Report: Bob Stanfield thanked the community for coming together this

year and helping neighbors who’s homes were destroyed by a fire this year. Brief

discussion on how well the current board has worked together on updating and

creating policies that are for the good of the community. Bob thanked John Baublit

for his years of service to the Board of Directors on behalf of the community.

4. ABR Committee: Anh mentioned the new Fence Policy, Egress Window and

Generator Policy. New chair members for the ABR Committee were appointed this

year. Reminder that generators needs ABR approval due to 15ft clearance which is

needed for safety. Egress windows must be installed by licensed professional and

also will need approval from ABR. Fence policy has an extensive policy and

guidelines which were mailed to all members and posted on the website.

5. Activities: Megan Kloustin welcomed all new residents to the community. Thanked

all her fellow volunteers for helping with community events. Upcoming events are

listed on the website and portal. Events will be garage sale, food trucks will star the

23rd of May, first week there will be two trucks. Food trucks every other week after

that through the end of summer. This year there will be extended the hours for

food trucks from 5-8pm. Also working on summer party and fall festival and cookie

and coco party.

6. Washtenaw County Roads: Colleen O’Toole updated members on transportation

issues with Washtenaw County, Stacey to email report to all homeowners.

Notify-me will provide a status of closures which will change frequently so all

residents should sign up for regular updates. Notify-me app is essential to sign up

for up to date alerts.

7. Landscape / Low Hanging Branches: Chris McDonald asked residents to please

keep up on landscaping and trim branches.

8. Trash Container Policies: John Baublit discussed snow removal reminders. Also

reminded resident to park cars in driveway or garage so roads can be cleared

accordingly during winter months. Noted issues with sidewalks and stated residents

should not walk in streets but do so because many of the sidewalks are dangerous.

If sidewalk is a hazard, please have replacements or leveled. Reminder of policies

to conceal trash cans. The new policy and guidelines are compromises to outside

storage and a mod-request should be submitted for approval. John wants to

recognize colleagues on board and has mentioned that he enjoyed working with

everyone.

9. Election: Candidates introduced themselves to the community. Inspectors of the

Election were appointed, election began. Individuals voted on the board for the

2024 Election were: Bob, Anh, Chris, Megan, Colleen, Sarah and Noel

10. Open Questions: Open questions and discussion took place regarding the

following; Community Policies, Sidewalk Repairs/Bulk Pricing, Park Updates,

Bridge Construction To Parks, Harassment Of Neighbors, Updates To Website and

Portal.

11. Adjournment: Bob motioned to adjourn meeting at 8:57; All In Favor