September 2024 Meeting Minutes

Warner Creek Board Meeting 

September 10th, 2024 

AGENDA 

Call to order 

Attendance: Chris, Sarah Fabian, Megan Kloustin, Anh Le, Bob Stanfield

Approval of previous meeting minutes - 

Presidents report 

● Resident parking issue  – Referred parking issue to the Pittsfield Safety Department

Committees Updates 

● Treasurer – Colleen 

● ABR – Anh – Nothing new

● Welcome – Courtney (via Chris) 

● Activities – Megan 

● Parks – Bob had Rescue Renovations take a look at our bridge site in the south park to give us an estimate.  Bob reported that the buckthorn weeds at the Platt road entrance are thoroughly killed and we will have a second spraying in the Fall.

New Business 

● Late Fee Proposal – Chris

○ Review, vote when we have quorum  – Review will be over email, Chris will have Colleen review it.

● Compass discussion: – Chris

○ New contract – 

○ Status letters - should we solicit volunteers or pay a resident? 

Bob brought up the fact that Facebook is not an “official way to communicate with the board.  Sara stated that she felt we need to pay attention to facebook posts and not just ignore comments.  Anh stated that Facebook is not official communication.  Regarding the Status letters we decided that we wanted to maintain Compass to continue to do this task.

● Trash can in the park - quick discussion.  We decided against it since a neighbor would have to volunteer to empty it and we predicted no one would volunteer for this duty.

Adjourn – 7:39pm

August Meeting Minutes

These meeting minutes are unconfirmed until the following meeting.

AGENDA

Call to order Came to order 7:05pm

Attendance: Chris, Bob Stanfield, Colleen O'Toole, Noel, Anh Le, Stacey Sherille Compass

Absent: Megan

Approval of previous meeting minutes - Approved through vote, no objections

Moving reserves to an interest bearing account -- Colleen is the point person, working with Compass

Presidents report –

discussed compass proposal --

 -- per hour fee for annual meeting

 -- 2 board meetings complementary

 -- reduced cost/reduced service

 -- spoke about getting access to board members to appfolio for abr approval

 -- all financials would be covered

 -- no site visits

 -- compass would handle all dues

 -- bids would not be included

could be handled

 -- bottom line takes out site inspections and meetings

Noel spoke about reducing dues if we went to this proposal.  Colleen would like us to keep Compass' ability to manage and solicit contractors.

Bob made a motion to accept the Compass bid but added soliciting and managing contractors.  Chris seconded the motion.  The motion was approved.

Concrete bid - lots of interest! Chris will compile spreadsheet of neighbors who responded and will send them to Compass.

Treasurer – Colleen -- High yield account for reserves

ABR – Anh -- Fence was applied for and approved. 

Welcome – Courtney (via Chris) -- No updates -- Anh stated we have two houses sold so Chris will check with Stacey

Activities – Megan/Sarah -- Potluck was canceled due to lack of interest.  Still planning on fall festival.

Parks – Bob -- South Park brush hogging/clearing is complete.  Contractor has been hired to treat buck-thorn along the sidewalk near Platt road entrance.  We are getting estimates for the bridge in the South Park.

Rewriting late fee policy -- Chris will re-write the policy and have Colleen take a look at it and resolve via email

Sidewalk bids -- Chris went out to neighbors to see who is interested in getting sidewalks done and passed along to the contractors for a group rate.

Trash policy--  Sarah stated that she had a different view from the current trash policy and that we.  Colleen thinks our policy is more lenient than the actual bylaws.  Bob stated that we should enforce offenders where trash is stored on the driveway. Anh stated we should react on a complaint basis.  If there is a complaint then we need to enforce it. Chris stated that the neighborhood and the board doesn't want to go around and inspect the neighborhood for trash can violations. Meet the people where they are at in the community.  The trash policy remains unchanged.

Park improvements/port-a-potty quick discus Chris does not want a porta potty.  Sarah is against porta potty, worried about vandalism to the porta potty. Board decided against porta potty in the park.

Meeting adjourned at 8:35pm.

July Meeting Minutes

Edit - these minutes have been confirmed.

Warner Creek Board Meeting Minutes

July 10th, 2024

AGENDA

Call to order

Attendance: Noël, Sarah, Chris, Anh, Colleen,Bob,Megan

Approval of previous meeting minutes - Approved the May meeting minutes

Presidents report

• Resident complaint & escalation regarding 2022 Policies

Committees Updates

• Treasurer - Colleen 

• ABR – Anh – 

• Once application brought before the ABR for egress window installation.

• Welcome – Courtney (via Chris)

• No New updates

• Activities – Megan

• Food Trucks through September

• August 3rd for neighborhood pot luck

• Thanks to Sarah for signs

• Parks – Bob 

• Motion to accept proposal from J’s tree trimming for clearing brush in south park.  Motion was approved for option A which is the $2000 cost

New Business

• Policy Revisits:

• 2022 Sign Policy – Board decided to rescind this policy in a unanimous vote. 

• 2022 Fine Policy – The fine policy remains unchanged.

• 2022 Late Payment Policy – The late payment policy was changed via Colleen’s proposals to charge the $25 late fee one time instead of periodically.  This was brought up during Chris’s motion to revise the late fee policy. The revised policy is interim until some other language is corrected.  The policy passed with one dissenting vote.

• Discussing best way to handle nonpayment in future - avoiding legal fees

• President discussed the desire to avoid unnecessary legal fees.

• Management Company - board member discussion & current status

• Pros and Cons of Compass management.  

• Spoke that using Melissa is probably out as a contractor.  Anh briefed us on American Association Management and their costs (about the same as Compass).  

• Resolved that we would keep management company discussions as a separate effort from board meetings.

• Agenda Discussion – Board worked on new agenda for 2024 meetings.  We dropped from discussion the policies below with an “X”

• 2023 Agenda for reference:

• X Fencing policy 

 2024 Agenda (August moving forward)

• Trash policy

• Rewriting late fee policy

• Park port-a-potty

• Sidewalk bids (Chris work on)

• Management companies 

• Meeting cadence moving forward into the Fall

• Google Calendar Overview

Adjourned at 8:35pm